Happy Monday! You team captains have been busy this past week recruiting new members and getting donations for the Louisville Race for the Cure on October 14 at Louisville Slugger Field. THANK YOU!
This weekly update will hopefully make your job as captain easier by answering questions you may be getting asked. (If you get other questions you need help with, let me know. Others may be getting the same ones.) It also features this week's CHALLENGE CONTEST.
The Leader Boards and other "general" information will be sent on Friday to everyone registered for the Race.
In this message:
1) TEAM CAPTAIN'S MANUAL - In case you're new or didn't check it out last week, here is the Team Captain's Manual. I promise, it has some good tips on fundraising and team building, along with needed forms, useful messaging about Komen and breast cancer, a calendar of events, etc. Please give it a look!
2) WHAT TO DO WITH CASH OR CHECKS - As we get closer to the Race, team members may ask you what to do with checks or cash they have collected.
Your answer should be:
A) Record it as a "cash/check donation" in your online participant center (so that the team member gets credit for it and Komen can properly thank the donor).
B) Fill out the donation sheet that is available online (or make them a copy out of your Team Captain's Manual) and put it with the cash/checks in an envelope (Make sure their name and the team's name is on the form so we can match the gifts with their online records (i.e., "confirm" the gifts).
C) Ideally, we'd like the money mailed to the office (1201 Story Ave, Ste 205, Lou, KY 40206) prior to Race Day or brought to the Pink Ribbon Store in the Sears wing of Oxmoor Center (7900 Shelbyville Rd) during Packet Pickup (Oct 6-12), but donations will be accepted and counted toward individual/team totals until NOVEMBER 30.
3) PACKET PICKUP - If you plan on picking up the entire team's packets at the Pink Ribbon Store / Race Headquarters at Oxmoor, please bring a list of names & sizes so that we can confirm that our headcount matches yours. If your team members are going to stop by the Store / Race Headquarters individually between October 6-12 to pick up their own shirts, let them know that the hours are 11am-8pm daily except Sunday, October 8 (1-5pm) and Thursday, October 12 (11am-7pm). On Friday, October 13, packets can be picked up at Louisville Slugger Field from noon-5pm. (For teams with more than 30 members, let us know if you would like to have your Race packets delivered to you. Email me - racelou@komenkentucky.org no later than October 6 to schedule.)
4) TEAM T-SHIRT CONTEST - Each year on Race Day, we see clever designs on team t-shirts. We want to make sure they get the attention they deserve, so we'd like to show them to everyone who comes to the Pink Ribbon Store / Race Headquarters. Attendees can vote on their favorite designs: $1 per vote. If you would like to enter your team's design, email me a jpg, pdf, png or bmp version by October 4. Money collected will be credited back to the team who submitted the design - so that's another easy way to get team donations. Winner will be announced at Team Tailgate, Friday, October 13.
5) TEAM TAILGATE - Fun, new event this year. Come scout out a meeting place for your team Saturday morning and join us for some fun Friday night (October 13). We'll meet in the parking lot across from Louisville Slugger Field, 5:30-8:00pm. Bring a tent/canopy to mark your spot. Parking spots (includes both days) are $25 (one per team) or you can win one based on your team's donations (see the Team Captain's Manual for details). Security will be provided overnight. Music, fun, food, and contests.
6) CONTESTS - Speaking of contests, each week we'll have a new contest for bragging rights and prizes.(Reminder, to qualify for prizes, teams need to have at least 5 registered members, so now would be a great time to recruit a few more members!)
This week's contest is to encourage ALL team members to fundraise, so whichever team has the highest percentage of team members with at least one donation to their name will win a prize. To make it more equitable, there will be prizes for teams between 5-10 members, 11-20 and over 21 members. Teams must have at least 50% participation to qualify for prizes. All donations through 5pm, Thursday, 9/28 will count toward the prize, including SELF DONATIONS! Remind team members that anyone who makes a self donation of $25 or more will be entered into a contest to win enough American Airline AAdvantage miles (25,000) to fly anywhere in the continental US. They can also use the miles to get gift cards to various stores. Right now, their odds of winning are REALLY good!
Thanks again for your leadership. I appreciate your involvement!
Lynn
502.905.0378
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